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Process Purchase Orders

Stock that has been ordered with a Purchase Order and received with an invoice can be received in part or full, depending on the delivery and supplier.

Highlight the Purchase Order in the stock purchases window and press Process.

When Processing a Purchase Order, some additional options are available as follows:

• Previously Received – This column will show items that have previously been received from the supplier relating to the Purchase Order.
• Cancel Remaining – This column will allow you to select a checkbox that will cancel any remaining items that have not been received in the initial delivery from the supplier.
• Receive None – This button will reset all the quantities that have been order to 0.

Pressing the "Receive None" button will trigger a confirmation prompt "This will reset ALL quantities to zero. Are you sure you wish to proceed?"

If the items ordered have been supplied in full, you can simply press Process, and the invoice will be finalised. An Invoice number will need to be added.

If the Yes/No Option Confirm when you Process a Purchase Order/Invoice is enabled, the following confirmation prompt will be displayed.

If the Yes/No Option Confirm you want to Print a Copy of a Stock Purchase is enabled, the following prompt will be displayed (Print a copy of this Stock Purchase?) - the Stock Purchase can be printed and attached to the Invoice.

If the order was only partially received, the Stock Purchases list will display it as “Partial”.

Once the Purchase Order has been fully received, the following prompt (This purchase order has been fully received. Would you like to delete this purchase order?) will be displayed.

The Purchase Order can be deleted if it is no longer required.

If the order has not been deleted, it will display as being processed.

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